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Admission Procedures


Welcome to Pontifical University of John Paul II in Krakow! We are glad you have decided to come to UPJPII on one of our exchange programs. Dear student, the Pontifical University of John Paul II in Krakow, one of the most prestigious Institutions in Cracow in the field of teaching theology, philosophy, journalism, history fields is proud to welcome you in a unique reality, where Polish and foreign students are called to live in a multiethnic environment, taking full advantage of the best conditions for their studies in such international context. The personnel of the Erasmus and International Mobility office will be contact reference for you throughout all your stay, to help you to live and important experience of study and formation. We hope that these web pages, containing a lot of useful information on our University and services of our city, can help you in settling in our reality.

The staff of the Erasmus and International mobility office.

Nominations, Application Forms and Deadlines

All students have to be nominated by e-mail (to erasmus@upjp2.edu.pl) by their Home University.

  1. 15th June (winter semester).
  2. 15th November (summer semester).

Semester periods:

  1. 10th October - mid-February
  2. 22nd February - mid-June

Please remember that both forms: Application and Learning Agreement must be printed out, signed by you and Erasmus Coordinators of Home University and upload to your account together with the copy of your passport (or other identity document with photograph) and English knowledge confirmation (it should be FCE or any equivalent of this exam or other confirmation from Erasmus Coordinator, required level B2).


15th June (winter semester)
30th November (summer semester)


Once all formalities have been completed with the home institution, the following documents must be sent to the Erasmus office on address bellow to the end of June :

The Pontifical University of John Paul II in Krakow 
Erasmus+ Institutional Coordinator 
Urszula Kubiczek
ul. Bernardyńska 3
31-069 Kraków

"Nomination 2017/2018"

  1. Application Form online (duly signed and stamped by you and coordinators at your Home University). (Please note that Polish Breakthrough Course (A1) is changed for basic Polish Course (A1) during the semester. Fee: 500 PL. Erasmus students have the option of paying 500 PL attending to the basic polish course however this course is not obligatory). 

  2. Learning Agreement  (duly signed and stamped by you and coordinators at your Home University). Please note that you must prepare your Learning Agreement during the application process. The academic advisor for approving your Learning Agreement at our University is the Department Erasmus Coordinator. Required to be saigned by Department Erasmus Coordinator. Contact

  3. Transcript of records, the only copy of this document (Transcript of Records (ToR) consists basically of a list of the course units taken, the exams you have passed and the credits gained in your university).

  4. Passport-sized pictures

  5. Copy of the identity document  (personal ID Card or Passport),

  6. Copy of the European Health Card (TEAM) for sanitary assistance, (before departing for Poland check whether there is any agreement with Poland regarding free health services, like the E111 form, etc.), proof of your Erasmus status indicating the length of your stay).

Advice: Students can choose to scan their application form and send it via e-mail first, to speed up the process and send the form via general post afterwards, but a copy of it should always be kept for personal records. 
Suggestions for the Learning Agreement: Students are expected to make copies of LA (scanned/copy version of the documents are accepted).  Students must have the final version duly signed when they return from their exchange. Otherwise they may not be granted with the full amount of the mobility grants.

Do not forget to bring with you 17 PLN (złoty) for your Student ID Card.

Before you start to fill in the Application Form and the Learning Agreement, please prepare:

  1. list of proposed courses chosen by you and accepted by your university - Study Program (Learning Agreement - LA) with codes of the courses, ECTS number and semester when each course takes part,

  2. passport photo corresponding to documents - for your student ID Card (only jpg, jpeg, png, bmp format),

  3. scan of Transcript of Records (TR) duly signed and stamped by your university (jpg or pdf file). This is a document (with stamps and signatures of the authorities of your university), which proves your marks and grades collected so far at your Home University,

  4. scan of your Personal ID Card (both sides) or your Passport with pages with name and photo (the Passport is necessary for students from non-UE countries) (jpg or pdf file).

  5. scan of the Transcript of Records and scan of the Personal ID Card/Passport, should be packed as one zip or rar file!!!

  6. max 1 MB for photo (jpg etc. files).

Application Process
Erasmus+ students have to be registered for the qualification of their home institution. The Erasmus Coordinator in your own university will select students to come to the UPJPII according to prearranged exchange agreements in predetermined subject areas. Once you have been nominated you must complete an Application form. A passport photo, copy of your EIHC (health insurance) must accompany your application form. The Application Form must be returned to the Erasmus+ Institutional Coordinator by the appropriate deadline. You should ensure that the Erasmus Coordinator at your own university also signs the Application Form.

Closing Date for Applications
Erasmus+ Application Forms must be send to the UPJPII no later than:
- June 30th, 2017

Confirmation of Acceptance
When your application has been approved (and probably some weeks after the deadline mentioned above), you will receive a confirmation of acceptance from the Erasmus+ Institutional Coordinator. If, for some reason, you are unable to avail of your study place at UPJPII please advise the Erasmus+ Institutional Coordinator in writing as soon as possible.

Knowledge of Polish
Most lectures are conducted through the medium of Polish. A very small number of courses are offered through the English language only (an offer for Philosophy, Theology and Journalism Students). A good knowledge of Polish is therefore essential. Each incoming Erasmus+ student must be sufficiently proficient in Polish to be able to understand lectures and to be able to work with textbooks written in Polish.
Travel Plans: Students are requested to check the academic calendar of the host University in advance. Students should plan to be at the HOST University around a week before the classes begin. If there is an orientation program for international students, students are strongly encouraged to attend it. Some universities may make the participation to the orientation mandatory.
Suggestions: Search for airfare promotions and make your travel plans early. Notify the CNBiWM/Erasmus Office of the Host University of your arrival and ask if there are any arrangements for the exchange students’ arrival that you need to be aware of in advance.
Erasmus Exchange Program Benefits: It should be taken into consideration that the exchange will broaden your academic and cultural horizons, as well as improve the student’s language skills. The student will have a chance to socialize in the international realm and therefore this exchange may be one of the best experiences in a student’s life. The International Office of the Host University will try to help you solve any academic or administrative problem that you may encounter. Don’t hesitate to ask them for help. You can always contact the Erasmus Office via email (erasmus@upjp2.edu.pl) for any questions/ inquiries related to their academic standings.